KIWANIS CLUB OF CAMARILLO

BOARD OF DIRECTOR’S MEETING

____September 5, 2007____

CALL TO ORDER:  President Walt Metcalf called the meeting to order at 6:57 p.m. Location: Metcalf home.

PRESENT :  Walt Matcalf, Don Medley, Bill Adams,  Linda Thayer-Gaboury,  Bob Gaboury, Cecilia Rexford, Allen Grizzard-Paul, Sandra Walker, Paige Hibbits. Guest: Joe Dilibert 

Cecilia Rexford moved that the minutes from August 1, 2007 meeting, available on the website, be approved, Sandra Walker, seconded - passed.

TREASURERS REPORT:
Administrative account; Income $2295.00, Expenses $919.08             Ending Balance;$6954.02

Service account: Income $228.00   Expenses $1478.00
Ending balance;  $17399.54

General Business (Communications, Unfinished, Old and New):

Don Medley reported:

A request from Relay for Life asking for the donation of a prize.  It was determined that the member support for Linda Thayer-Gaboury and the Breakfast provided by the Club on the Relay Day was our donation.

A request from the Camarillo Ranch Foundation for renewal of membership in their foundation.  Don Medley moved and Cecilia Rexford seconded that the Club renew at the Los Compadres level as this is in the approved budget for this year. Passed.

A request from the Camarillo Valley Hospice for a contribution.  It was decided that this item should be considered for inclusion in next years budget. 

A request from the Pleasant Valley Recreation and Park Halloween Carnival for sponsorship.  This is something that Cecilia Rexford will take up with the KIWINS.  She will follow-up.

The Lt. Governor Installation Luncheon will be attended by Walt Metcalf, Bill Adams, Cecilia Rexford, and Don Medley.  Linda Thayer-Gaboury moved that the Club pay for one half the $35 per person costs for the attendees, Don Medley seconded.  Passed.

Joe Dilibert reported that he and Doug Hill were working on the 501c3 project.  Don Medley reported that he attended a session on creation of foundations at the Reno conference and had some information he will make available to the two of them.  Paige Hibbits had questions concerning the reason for setting up a separate foundation.  It was decided that there may need to be more discussion on this topic.

Bob Gaboury presented invoices for the expenses for Bill Adams and Don Medley attendance at the Reno Conference.  Bill Adams - $511.46, Don Medley - $715.63.   Payment approved.

Bob Gaboury reported on the need to remove Walt Metcalf from the check signature list and add Paige Hibbits.  He passed the necessary form to Paige who will follow up with the bank.

Changes to the authorized check signatures was discussed and the removal of  Walt Metcalf f signatures from the First California Bank account numbers for Admin. ending in 1165, and Service Acct. ending in 3589  and adding the signatures of Paige Hibbits Vice-President was approved.

Joe Dilibert asked that the Camarillo Chamber of Commerce be informed of the names of the new officers.

Allen Grizzard-Paul noted that there are still seats available for the show on 9-7-07.  This is a fund raiser for the Club.

Sandra Walker reported that she had attended a Ventura Chamber breakfast where members of the Ventura Kiwanis Club actively participated and they came away with new members.  It was suggested that our Club consider  a similar event.

Don Medley reported that the Club had received an invoice for $250 to support the Ventura Club Fire Service Celebration.  There was discussion as to our previous involvement in this project.  Don Medley was instructed to follow up to determine our level of participation.  Walt Metcalf suggests that our Club consider a similar type award program for perhaps the teacher of the year or something similar. 

Don Medley presented a request by the Ca-Nev-Ha for contributions to support replacement of sporting equipment lost in the Angora fire (the Tahoe area).  It was decided that this was not in the budget and that we would not participate.

Don medley presented a membership transfer request for Ron Shively (Burbank Club).  Transfers do not require board action unless there is an object voiced.  There being none, Bob Gaboury moved, Sandra Walker seconded, we welcome Ron to the Club. 

Walt Metcalf presented a request from Kiwanis International Leadership Society for a $100 contribution.  He indicted that the Club has contributed in the past.  It was approved that we continue Club involvement. 

ARC Foundation asked for contributions.  It was suggested that the effort be discussed with Fred Robinson. 

An receipt for a unit flag for cub pack 3800 was submitted for Darryl Sobelman, ($162.86).  It was noted that there should have been a request presented to the Club before the purchase.  Linda Thayer-Gaboury moved payment, Sandra Walker seconded, passed for pay with a suggestion that future purchases be pre-approved.

Don Medley asked what the Club planned for the support of the Rose Float.  When the raffle tickets was presented earlier, it was stated that the Club makes an annual donation.  This year, the Rose Float Committee is offering a special raffle.  Paige Hibbits moved that the Club purchase one $100 raffle ticket as our support level, Bill Adams seconded.  Passed. 

Don Medley presented a request for purchase of a software program titled Kiwanis One Remote to support the secretary efforts.  The software costs $200 per year.  It will be presented for inclusion in the 2007-08 budget.  Cecilia Rexford seconded the motion.  Passed.

Bill Adams called a budget meeting for 6:00pm on Wednesday September 12, 2007 to be held at the Gaboury house.  Later an email changed the start time to 5:30pm.

With annual dues being considered based on membership as of September 30, 2007, the roster was reviewed and it was recommended that a termination letter be sent to Robin Hatter.  Don Medley will send the letter.

Don Medley presented a request  by Cal-Nev-Ha Magazine for a sponsor contribution.  This is a budgeted amount and Bob Gaboury was asked to submit the $100 payment.

The purchase of a Kiwanis Foundation Building brick was discussed.  This is a $1000 budgeted item and Bob Gaboury was asked to complete the transaction.

Meeting ended singing happy birthday to Paige Hibbits. 

Adjourned: 8:30 pm.

Submitted;

Don B. Medley , EdD, CCP

Secretary