KIWANIS CLUB OF CAMARILLO

BOARD OF DIRECTOR’S MEETING

April 2008 Kiwanis of Camarillo board meeting agenda 

Call to order:  Bill Adams __7:35__pm
Date __4/2/2008__ 
Location _1592 Sierra Madre __

Attending:  Bill Adams, Walt Metcalf, Bob Gaboury, Don Medley,
Linda Thayer-Gaboury, Cecilia Rexford

Guests;  Joe Dilibert

There was not a quorum so no official business could be voted on; however, it was decided to discuss the agenda items and have a special meeting , if necessary, to vote on business after the regular meeting on April 8, 2008.

Minutes approved;
No action.

Treasurers Report; (Bob)
Administrative Account - Income $926.50:  Expenses $525.49: Balance $6768.37
Service Account -              Income $5001.00: Expenses $2975.65: Balance $20,710.28

There was a discussion about the income for the 5k-10k race.  At this point the amount is below last year.  There are several firms that are not participating this year and the economy is blamed.  Also, several of the members have not reported on their efforts.

There was also a discussion on the income for the Celtic Fair.  That too is low.  But we do not have a history in this area and must depend on input from our partners who say all is going according to plan.

Business;

Re-instatement of Robin Hatter and other membership questions (Bob & Don)

After discussion, it was decided that Bob Gaboury would send an invoice for dues.  If the invoice is paid, the Club will act to reinstate Robin Hatter as an active member. 

The attendance records of other members was discussed and it was decided to table the issue at the present time.

Setting some rules regarding the disbursement of funds on youth sponsored issues (Bob)

Bob Gaboury asked that funds for youth sponsored issues be budgeted.  It was suggested that an amount of $600 per event be set and anything over that must come to the board for a decision.

It is also suggested that at the beginning of next year, the leaders of the youth groups must attend a meeting where they will receive instruction on budgeting and planning and how they should interact with the Club. 

IRS filing notice.  (Circle K, Key Club Builders, etc.) (Don)

A message was received from Division concerning the filing of IRS forms by youth organizations.  Don Medley will provide a copy of the message to Cecilia Rexford who will follow as necessary. 

Tucky resignation.  (Joe)

A letter of resignation has been received from Tucky Farrell.  As there was not a quorum this item is postponed until next months board meeting. 

Harriet Colbo resignation and replacement for library coordinator (Bill)

Herman Eichenhofer has talked to her and says she wishes to remain in the Club.  Bill Adams will contact her to confirm that decision.  Item is postponed until further notice. 

Scholarships? (Cecilia)  One for Student from Casa Pacifica? (Don)

Deadline for submission is May 5, 2008.  The submissions will be read After the meeting on May 6, 2008 by a committee of Bob Gaboury, Don Medley, Cecilia Rexford, Marge Leszczynski, and Bill Adams.  The recipients names will be sent to the schools by Friday May 9, 2008.  A representative of the Club will present the awards at the schools awards meeting. 

Don Medley asked that a scholarship be awarded to one of the young people that Dr. Larry Miller talked about in his presentation to the Club.  That is, a young person from the Casa Pacifica that had reached the age of 18 and was no longer able to be involved at Casa Pacifica.  This had been discussed at the time the budget was prepared and was included.  Don Medley will attempt to make the necessary contacts to accomplish this.  However,  it was decided that this should come to the Board for a vote so a special session will be called after the April 8, 2008 regular meeting and this will be on the agenda.

Leave for Doug Hill (Don)
Doug Hill submitted a request for a leave during the tax season.

Celtic Fair & 5k-10k Race.  Solicitation deadlines? (Bill and Don)
Bob Gaboury reported that April 15, 2008 is the cutoff date for submitting solicitations for the 5k-10k race program booklet.

Bill Adams will work with our Celtic Fair partners on that function.  It was also decided that the youth from Rio Mesa would work the race while the youth from Camarillo High would work the fair.  There will need to be about 40 working in two hour shifts at the fair.  Also, Bill Adams reported that the youth will have a booth for their own fund raising efforts.  Don Medley will submit the necessary insurance forms for that booth.

Special Guest Day location, menu and program. (Don/Walt)

There was discussion about the costs associated with the library location.  Bill Adams reported that he is in contact with them and they say a lower priced meal is possible.  He, Don Medley and Walt Metcalf will continue to work on this.  Walt Metcalf presented a sample letter to be sent to all potential guests.  It was accepted with a request to include more prominent information about our regular meeting place and time. 

KaBoom program (Don)

This is a program in conjunction with the United Way to raise moneys to purchase playground equipment.  It was decided that this was not an effort we wished to add to our current load.

Flag and Pole for Kiwins Club at the VYCF. (Darryl)

This flag had been approved some time ago but not pursued.  Cecilia Rexford will talk to Darryl and one of them will seek a reasonably priced flag.  However, at the time this was discussed previously, the VYCF would not allow a pole and stand.  Now that is not true so this will need to be followed up.  The price of a pole and stand will be determined and reported back to the board.  Bob Gaboury presented the possibility of using a pole and holder such as many of us have on the outside of our homes.

New Banners And Stand (Walt)

Walt Metcalf presented a request for purchase of a banner that can be used as a display at our functions.  He suggests that we approve up to $300 for this purchase.  This will be brought to the board at the special meeting April 8, 2008.

Matching funds for Dunlap (Don)

Division has announced that there are &500 in  matching funds for Dunlap awards.  It was suggested that a committee of award winners (Joe Dilibert, Walter Metcalf, and Cecilia Rexford) meet and submit recommendations to the board.

Walter Metcalf also, suggested that the board consider the award of a “Tablet of Honor” to a club member.  This is a very high level award and as far as he knows, he is the only one in the area that has one.  This will receive further discussion.

Camarillo Fiesta and Street Fair (Bob & Don)

We have received the announcement for the 2008 Camarillo Fiesta & Street Fair.  We need a committee to plan this effort.  The Fair will be held July 11, 12, 13, 2008.  We need volunteers.

Awards Deadlines (Don)

Don Medley announced the deadlines for Division level awards.  He will follow up on as many as possible.

CSUCI Graduation help.

We have been contacted to help with the graduation exercises at CSUCI.  Allen Grizzard-Paul is in contact with CSUCI.   Several of our members have participated in the past.  This will be announced at the April 8, 2008 meeting.  Anyone interested should contact Allen at allengrizzard@msn.com.

Elections.

Joe Dilibert announced that election of officers and board members for 2008-09 are in May.  Anyone wishing to serve should contact him.  There are openings for VP, Treasurer, Secretary, and four board members.  The board positions are for two years.   Board members Marge Leszczynski , Allen Grizzard-Paul, Linda Thayer-Gaboury, and Anne Zachry have one more year on their term.  Darryl Sobelman, Carole Warren, Sandra Walker, and Cecilia Rexford are completing their terms.  They are eligible for reelection. 

Adjourn: ____9:03 pm _____