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Call to order:
Bill Adams 7:32pm Date January 9, 2008
Location Club President Adobe
Attending: Bill Adams, Walt
Metcalf, Bob Gaboury, Don Medley, Marge Lesczcynski, Allen
Grizzard-Paul, Linda Thayer-Gaboury, Cecilia Rexford, Anne
Zachry
Guests; Joe Dilibert
Minutes approved; Cecilia
Rexford moved acceptance as presented, Walt Metcalf
seconded. Passed.
Treasurers Report; Bob Gaboury.
Administrative Account: Income:
$1463.00 Expenses: $622.87 Ending Balance: $4840.87
Service Account: Income: $135.00
Expenses: $491.00 Ending Balance: $20,001.96
Bob Gaboury presented an October to
January Budget vs Actual status report to the board. Bob
Gaboury needs addresses to which checks need to be mailed on
some of our budgeted items.
Communications;
Don Medley stated that based on the way
board meeting discussions normally go, it would be more
practical to have all items whether communications, old or
new business under a single title of Business Items and that
is the way he will prepare future agendas.
Election
Procedure for 2008 Election of Regional trustee
(Don Medley)
Don Medley reported that procedures are
being put in place to elect a regional trustee. We will be
in Region 10. The election will take place on Saturday,
February 16, 2008 in Lompoc, CA. Region 10 is made up of
Divisions 24, 29, and 42. Our Club will have at least two
votes and maybe three. The President, the immediate past
President and all past Lt. Governors will have a vote.
Irish John’s name has been submitted for our Division so
far.
We will be making inquires to determine if Walter Metcalf
gets two votes for being both immediate past president and a
former Lt. Governor and report back.
Fund appeal
from: (Don Medley)
Don Medley submitted appeal letters
from several organizations asking for contributions.
Camarillo Boys & Girls Club
- is a budgeted item.
ARC of Ventura County Moved by Linda Thayer-Gaboury to
contribute $100, Second by Walter Matcalf. Passed.
Special
Olympics - Not a budgeted item and after
discussion was tabled to be considered in the future.
Camarillo Hospice - is a budgeted item.
Pleasant Valley Historical Society - is a budgeted item.
The budgeted item payments will be made.
Invoice for Lt
Gov Administrative costs. (Don Medley)
This item has already been paid.
Old Business;
Fire disaster
fund contribution. (Don Medley)
Based on discussions at previous
meetings we have been trying to find a needy person or
project in the Santa Barbara/Ventura County areas. Don
Medley has been in touch with Lt. Governor Robinson who
agreed to look into the matter and get back to us. Item is
tabled until we have more information.
Joe Dilibert
concerning status of 501(c)3.
This item is on hold. Joe Dilibert and
Doug hill have been working on the project but with the
efforts of Kiwanis International to secure a blanket 501(3)
standing it was decided to wait the outcome of their
efforts.
Anne Zachry
concerning CYA school tutoring.
A
meeting still needs to be coordinated with CYA staff,
particularly Cynthia Brown. Allen Grizzard-Paul said that
Mary Grizzard-Paul is involved with the Club’s CYA
activities and he would have her follow up on that. Anne
Zachry will contact Mary Grizzard-Paul as well to help
coordinate this meeting.New Business;
New member,
Jan Edwards. Sponsored by Cecilia Rexford. (Don
Medley/Joe Dilibert/Cecilia Rexford)
Joe Dilibert has met and counseled
her. She is employed full time so will not be able to make
most monthly meetings but expresses a deep desire to be
involved in out project activities. Cecilia Rexford moved
she be accepted, Linda Thayer-Gaboury seconded. Passed.
2008 B2B Trade
Show. (Don Medley)
The 2008 Business Two Business Trade
Show, sponsored by the Camarillo Chamber of Commerce will be
held on February 19, 2008 from 3pm to 7pm. A Table space
will cost $125. After discussion it was moved by Walter
Metcalf, seconded by both Cecilia Rexford and Anne Zachry
that our Club support exhibit and man a table. Bob Gaboury
will ask for volunteers to man the table at the 1-15-08
regular meeting. If he gets enough support he will apply
for a table. This is a great place to meet potential new
members and to gather support for the 5k-10k Race
activities.
Distinguished
Services Award. (Don Medley)
A request has been received for the
Club to nominate people for a Distinguished Service Award.
The award to be presented by Governor Knight at the January
24, 2008 meeting. A committee of Bill Adams, Walter
Metcalf and Don Medley was appointed to come up with a
person to be honored. They are to meet after the board
meeting.
Celtic Fair &
5k-10k Race. Solicitation deadlines?
(Bill Adams and Don Medley)
Bill Adams
will meet with other principals of the fair on
the evening of 1-10-2008. There was discussion about topics
to be discussed. Bill Adams asked that Bob Gaboury add
information on the 5k-10k Race application announcing that
people should follow the race with a visit to the Celtic
Fair.
Joe Dilibert reported that there is a
great need to have a work session to make repairs to the
Club food booth. He will announce this at the next regular
meeting and setup a work day and time.
Don Medley asked about cutoff dates
for ads etc concerning the race. It was stated that the
brochure usually goes to the printer approximately two weeks
before the race.
Appoint a
parliamentarian (Don Medley)
Don Medley asked if a parliamentarian
could be appointed to hopefully bring a little more
structure to our meetings. Joe Dilibert volunteered to
serve.
Special Guest
Day. (When?) (Don Medley)
Don Medley asked if a special guest
day was being planned. After discussion it was decided that
such a day should take place in May, probably Tuesday the 20th,
in an evening meeting and Bill Adams will check to see if we
can hold the meeting at the Camarillo Library. Walter
Metcalf will head the committee developing this activity.
Format and
Content of our newsletter. (Anne Zachry)
She has a problem attending every
meeting so needs regular note takers. She moved that the
newsletter become monthly and that she head a committee that
collected information and notes. Bob Gaboury seconded,
passed. A computer bulletin board was suggested, she will
follow up on this.
Discussion
about password on parts of website information.
(Darryl Sobelman)
Darryl
Sobelman is on vacation but sent an email asking
about the privacy issue when it comes to posting member
names on the website. This was discussed and it while no
final decision was made, most felt that we wanted people to
know we were members and as long as our address, phone
numbers etc were not posted we wanted our names on the
website. This will be discussed further with Darryl.
Walter Metcalf
stated that Doug Hill is a primary person along
with Ted Williams for setting up and cleaning up our meeting
place. Doug is a CPA and will not be available for meetings
until after tax season. In other words Ted needs help. We
need someone to step forward to fill this need.
Builders Club
~ Las Colinas
Linda Thayer-Gaboury reported that her Builders Club had
raised $1014 for the Toys-for-Tots project.
Adjourn: 9:01pm
Don B. Medley
Secretary
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