Kiwanis Club BOD Minutes

May 2008

Kiwanis of Camarillo
board meeting minutes

Call to order: Bill Adams _7:31 pm_
Date _May 7, 2008__
Location 1592 Sierra Madre Drive

Attending: Bill Adams, Walt Metcalf, Bob Gaboury, Don Medley, Marge Lesczcynski, Linda Thayer-Gaboury, Cecilia Rexford, Anne Zachry.

Guests; Joe Dilibert

Minutes approved; Cecilia Rexford moved acceptance as submitted, Walt Metcalf seconded - Passed.

Treasurers Report; (Bob)

Administrative Account
Income $1210.00
Expenses $817.43
Balance $7161.94

Service Account
Income $15375.00
Expenses $5311.24
Balance $30762.04

Business;

Tucky Resignation (Don) Tucky submitted a letter of resignation. Moved by Don Medley, seconded by Walt Metcalf, reluctantly accepted.

Item
Don Medley reported that he received a telephone call informing him that there will be inter-club guests at the May 13 meeting.

DCM May 8, 2008 (Walt) The Santa Paula Club will join Camarillo to present the DCM at the CAF Museum. The meal will be Hot Dogs and Chips. People accepted assignments for purchase and preparation of the meal. Everyone else should be there at 5:15 for setup.

Get On The Bus appeal. (Don)

Cecilia Rexford moved that the Club contribute the same as last year, Anne Zachry seconded, passed. Don checked and found that $150 was contributed last year.

New Banner and Stand (Walt/Bill)

This item had been discussed at a previous meeting where a quorum was not present to vote. Cecilia Rexford moved that the banner be purchased, Linda Thayer-Gaboury seconded - passed.

Celtic Fair report (Bill)

There was much discussion about this activity and how the possible income would be used. However, this time all net income will be devoted to support of the children’s section of the Camarillo Library. Preliminary accounting estimates the effort to generate $3556.08 profit.

5k-10k Race (Bob/All)

The race was a success even though it was less than last year. There is a preliminary profit of $6523 reported. These funds will help in the scholarship area.

Special Guest Day report. Do we want a no host wine bar? We need a speaker and he/she/they must contact the city for a possible permit (Don)

Don Medley reported great frustration with working with the City for this meeting location.

n The site is secured.

n Insurance is in place.

n A catered meal has been contracted with dj’s and a charge of $25 per person is recommended, attendees to pay Bob Gaboury.

n Don Medley will send an email to members concerning particulars of the meeting.

n Don Medley is to call Mary Goldberg at the Library to ask that she speak to the gathering.

n Joe Dilibert will speak to describe Club membership.

$600 for sponsored youth events. Anything over that must come to the board for approval. (Bob)

This had been discussed at the meeting where there was no quorum. Although there may be a large budget item, Bob Gaboury moved that items for no more than $600 by paid automatically and all others must come to the Board for prior approval. Cecilia Rexford seconded. Passed.

Item

Linda Thayer-Gaboury announced that data concerning “Hope of America” awards was being send to schools. Here was discussion about the schools to contact. She moved we add CAPE to our list, Walt Metcalf seconded, passed.

Scholarship ($500) for Casa Pacifica foster youth 18 years old or older. (Don)

This has been discussed and included in the budget. Cecilia Rexford moved this scholarship be awarded if applications warrant, Linda Thayer-Gaboury second, passed.

Tablet of Honor award? (Don)

Walt Metcalf is the only member of our Club with this award. Don Medley moved that we honor one of our members, Walt Metcalf seconded, Passed.

Something to honor Mans, Distinguished Kiwanian and distinguished Club awards. (Don)

Don Medley suggested that the Club should do something to honor Mans Williams. After some discussion, Walt Metcalf suggested a “Penny Pinching Award”. Cecilia Rexford seconded, passed. Walt will come up with details for the development of the award.

Orlando Conference; who will attend?; John Gore looking for a roommate. (Don)

The Club received a request for a possible roommate for Irish John at the Orlando Conference. There was discussion about who was going. It had been expected that Paige Hibbits would go. Bill Adams will contact her on this subject.

Don Medley also reported that Erin Roberts had expressed an interest in attending. It recommended that the Club provide some financial support to her. Don Medley will talk to her after we have a response from Paige Hibbits.

Member check. (Phillip Carrillo, Diana Reed, Arlene Robinson/3, Elaine Thomas/5, Cynthia Brown/3) (Bob, Don)

There was discussion about several of the members that are in arrears with their dues. Sponsors will be ask to contact the members. Don Medley recommended that we consider people in this status as resignations but not to forward the paperwork to International until September. This gives time to work on the problem but still allows us to remove them before the next billing for annual dues.

Fiesta Support (Bill)

There was discussion on this topic. Bill Adams was worried about committee volunteers. There has been contact with the Santa Paula Club and they have agreed to our use of the Bingo equipment. Nellie Valentine has agreed to head the committee and Anne Zachry is helping her. They will make contact for the booth. Bob Gaboury has been in discussions with Mike about the booth space. It was decided that there would be enough help for this project. Don Medley has given Nellie Valentine a member list that can be used to sign up for work segments.

Law Day in Ventura (Bill)

This is an annual project by the Ventura Club. Bill Adams and Don Medley will attend. The Club will pay for one attendee and will provide a gift certificate for the honored Camarillo officer. Moved by Walt Metcalf, Anne Zachry seconded, passed.

Pleasant Valley “Movies In The Park” (Don)

There was an offer for sponsoring the Movies in the Park in Camarillo. After brief discussion, it was decided that the amounts needed did not warrant further consideration.

CLE Training for Presidents and Secretaries (Don)

This annual training session for incoming club presidents and secretaries will be held on July 26,2008 at the ARC facility in Santa Barbara. After the Club election the new officers will attend this training and the Club will cover the cost for their lunch.

St Helena Kiwanis request for support (Don)

The Club has received a request from the St. Helena Kiwanis club for assistance with a project to send school desks to a needy country. They have the desks and will transport them to Port Hueneme but need help to move them from their uhaul trailer to the ship. They will let us know when they need the help. Bob Gaboury was asked to communicate that information to the St. Helena club.

Club Discussion (Anne, Anne, Don)

There was general discussion about the changing nature of the way people are conducting business. Such as, if it can be done with and email do not have a face-to-face meeting. This may have a bearing on why it is becoming more difficult to generate interest in membership. This item needs further discussion at a later time.

Adjourn: ___9:17 pm___